Transparency as well as complete and traceable documentation of specimens, samples and associated information are prerequisites to comply with laws and regulations in Provider and User Countries to ensure benefits of utilised genetic resources are shared. Besides legal compliance, these measures should also help to build trust among users, suppliers and collaborators. This concerns for example laws of providing countries that have established access laws under the Nagoya Protocol, such as Mexico's Ley General de la Vida Silvestre, or under the Convention of Biological Diversity (CBD), such as the Brazil Law No. 13,123, regulating access to the country's genetic heritage. On the other hand there are laws and regulations in user countries that ensure compliance with access laws of providing countries under the Nagoya protocol (e. g. Regulation (EU) No 511/2014 of the European Parliament and of the Council of 16. April 2014, which has to be implemented at national level in the EU member states). As an institution holding genetic resources as living collections (including seeds), herbarium specimens and DNA and tissue samples as well as a wealth of associated data, the Botanic Garden and Botanical Museum Berlin (BGBM) aims at creating transparency on the processes associated with the handling of these materials and data, such as metadata or associated analytical research results (Fig. 1).